Microsoft Access Overview

Access is a powerful database program that is designed for anyone to be able to learn. Many people store data in Excel spreadsheets. Excel is great for crunching numbers, but it lacks the power and flexibility for organizing data and gleaning information from that data.

Microsoft Access, Level 1

Day 1

TOPIC 1 – AN OVERVIEW OF ACCESS

  • Understand Relational Databases
  • Examine the Access Environment
  • Open the Database Environment
  • Examine an Access Table

TOPIC 2 – MANAGING DATA

  • Examine an Access Form
  • Add and Delete Records
  • Sort Records
  • Display Recordsets
  • Update Records
  • Run a Report

TOPIC 3 – ESTABLISHING TABLE RELATIONSHIPS

  • Identify Table Relationships
  • Identify Primary and Foreign Keys in the Relationships Window
  • Work with Subdatasheets

TOPIC 4 – QUERYING THE DATABASE

  • Create a Select Query
  • Add Criteria to a Query
  • Add a Calculated Field to a Query
  • Perform a Calculation on a Record Grouping

TOPIC 5 – DESIGNING FORMS

  • Examine Form Design Guidelines
  • Create a Form Using AutoForm
  • Create a Form Using the Form Wizard
  • Modify the Design of a Form

TOPIC 6 – PRODUCING REPORTS

  • Create an AutoReport
  • Create a Report by Using the Wizard
  • Examine a Report in Design View
  • Add a Calculated Field to a Report
  • Modify the Format Properties of a Control
  • AutoFormat a Report
  • Adjust the Width of a Report

 

Day 2

TOPIC 7 – PLANNING A DATABASE

  • Design a Relational Database
  • Identify Database Purpose
  • Review Existing Data
  • Determine Fields
  • Group Fields into Tables
  • Normalize the Data
  • Designate Primary and Foreign Keys

TOPIC 8 – BUILDING THE STRUCTURE OF A DATABASE

  • Create a New Database
  • Create a Table Using a Wizard
  • Create Tables in Design View
  • Create Relationships between Tables

TOPIC 9 – CONTROLLING DATA ENTRY

  • Restrict Data Entry with Field Properties
  • Create an Input Mask
  • Create a Lookup Field

TOPIC 10 – FINDING AND JOINING DATA

  • Find Data with Filters
  • Create Query Joins
  • Join Unrelated Tables
  • Relate Data Within a Table

TOPIC 11 – CREATING FLEXIBLE QUERIES

  • Set Select Query Properties
  • Create Parameter Queries
  • Create Action Queries

TOPIC 12 – IMPROVING YOUR FORMS

  • Enhance the Appearance of a Form
  • Restrict Data Entry in Forms
  • Add Command Buttons
  • Create a Subform

TOPIC 13 – CUSTOMIZING YOUR REPORTS

  • Organize Report Information
  • Set Report Control Properties
  • Control Report Pagination
  • Summarize Information
  • Add a Subreport to an Existing Report
  • Create Mailing Labels

TOPIC 14 – EXPANDING THE REACH OF YOUR DATA

  • Publish Access Data as a Word Document
  • Analyze Access Data in Excel
  • Export Data to a Text File
  • Merge Access Data with a Word Document

 

Microsoft Access, Level 2

TOPIC 1 – STRUCTURING EXISTING DATA

  • Import Data
  • Analyze Tables
  • Create a Junction Table
  • Improve Table Structure

TOPIC 2 – WRITING ADVANCED QUERIES

  • Create Unmatched and Duplicates Queries
  • Group and Summarize Records Using the Criteria Field
  • Summarize Data with a Crosstab Query
  • Create a PivotTable and a PivotChart
  • Display a Graphical Summary on a Form

TOPIC 3 – SIMPLIFYING TASKS WITH MACROS

  • Create a Macro
  • Attach a Macro to a Command Button
  • Restrict Records Using a Where Condition

TOPIC 4 – ADDING INTERACTION AND AUTOMATION WITH MACROS

  • Require Data Entry with a Macro
  • Display a Message Box with a Macro
  • Automate Data Entry

TOPIC 5 – MAKING FORMS MORE EFFECTIVE

  • Change the Display of Data Conditionally
  • Display a Calendar on a Form
  • Organize Information with Tab Pages

TOPIC 6 – MAKING REPORTS MORE EFFECTIVE

  • Cancel Printing of a Blank Report
  • Include a Chart in a Report
  • Arrange Data in Columns
  • Create a Report Snapshot

TOPIC 7 – MAINTAINING AN ACCESS DATABASE

  • Link Tables to External Data Sources
  • Back up a Database
  • Compact and Repair a Database
  • Protect a Database with a Password
  • Determine Object Dependency
  • Document a Database
  • Analyze the Performance of a Database